Ashford Borough Council

Oakleigh House Meeting Notes

Consultation Period extended to 31st August
Participate using link at foot of notes

Oakleigh House Development

Date     Tuesday 11 August 2020

Time    19:00

Venue   Online


Committee:                         R. Shrubb (Chair), J. Shrubb,

Councillors:                         Cllr L. Suddards (ABC, Beaver), Cllr C. Suddards (ABC, Victoria)

Council Officers:                  ABC: M. James, G. Holloway, L. Mason

Other Attendees:                 Names of ordinary members and other attendees are withheld to maintain privacy

1            Welcome

Bob Shrubb (BS) opened the meeting welcoming attendees and introduced councillors and council officers.

2            Proposals

BS displayed drawings of the proposals from the PRP consultation video.

Features brought to the attention of attendees were:

  • Extent of site including existing Oakleigh House site, adjacent ‘Star Block’ and surrounding land, grassed area between Watercress Lane and Cross Stile
  • Main block: 3 storeys reducing to 2 storeys near to adjacent housing
  • Single storey ‘Mews cottages’ adjacent existing properties
  • Disabled adult accommodation (on plot between Watercress Lane and Cross Stile) 2½ storeys.
  • ‘Shared space’ (tabletop crossing) between entrances to buildings.
  • Opportunities for community landscape improvements on ‘avenue’ between disabled unit and existing houses and opposite side of Beaver Lane

3            ABC introduction to scheme

Giles Holloway introduced the scheme, raising the following points:

  • The single storey mews cottages will distance the main block from adjacent properties.
    • ABC are considering making these available for sale on the open market.
  • The scheme is part of ABC’s strategy for addressing the needs of the ageing population; by 2037, in Kent, only Dartford is expected to have a higher number of residents exceeding 65 years.
  • The existing building is obsolete and not fit for purpose; accessibility is poor, the building is not dementia friendly, does not address the needs of the partially sighted. The site layout and presentation of Oakleigh Court and the Star Block are poor.
  • Those given priority for renting the units in the independent living accommodation are:
    • People 60+ in good health.
    • 50+ with health needs
  • Units will be adaptable for ambulant disabled and wheelchair users
  • This development will compliment existing facilities at Farrow Court and Danemore (Tenterden) and those in progress at East Stour Court (Willesborough) and Poplars (Kingsnorth Road).
  • Provision has been made for parking spaces in Cross Stile to address the issue of parking on the grassed area.

4            Councillor’s Comments

Cllr Lyn Suddards said she supported the concept of the scheme but was concerned about the impact of the loss of green space on existing residents.

5            Residents’ Comments

The meeting was opened for comments from residents.

  • The main issue that concerns residents is the loss of the green space, which it was said is used by those with young families and offers an area where they can play safely under supervision.

It was asked whether the adult disabled accommodation could be separated from the independent living block and placed on one of the derelict sites close by.

Mark James responded that the two buildings were one project. There will be benefits for the Council in having a second adult disabled unit close to Cherry Tree Court (adjacent to Farrow Court). It was also hoped that an intergenerational relationship could be created by having the two adjacent to each other. Whilst not excluding acquiring land for the purpose this was land that ABC already owns. They accept loss of green space is a contentious issue but having to buy land can add £ millions to project costs. The resident was invited to send details of the land referred to, so Housing could check whether it is in ABC ownership.

  • A comment was made regarding the short notice for the meeting and asked whether another could be held for those that are away at the time of the meeting.

Bob Shrubb responded that SACF only had about ten days to arrange the meeting and with no income, limited funds and resources there was a limit to what they could achieve. They had wanted to arrange the meeting before the end of the Council’s consultation.

Giles Holloway responded that this was only part of the consultation and the Council would like to reach those that had not been able to participate in the meeting

  • Concern was raised about dust and noise during the construction period and impact this would have on property prices.

Giles Holloway responded by saying that ABC subscribe to the Considerate Contractor Scheme which sets out how the contractor addresses issues which affect neighbours, such as dust, noise, traffic movement, liaison with neighbours and schools and offered to introduce the resident to existing sites.

  • The potential for vehicles to park on the inside of the bend on Beaver Lane, as a result of the development, where with vehicles that now park on the outside of the bend could result in reduced visibility and available road width.

Giles said that Kent Highways would be consulted and issues such as this addressed with them.

6            Consultation process

Cllr Charles Suddards asked about the consultation process and how residents affected by the development were contacted.

Mark James said that normally the Council would have held a consultation event in a local community hall, with the information from the PRP Video displayed, giving residents the opportunity to discuss the proposal with the Council and Architects.

With the current restrictions on holding public events they had put the consultation for Oakleigh House online and had distributed leaflets to 200 properties around the site.

As concern had been raised about older people who may not have online access, he suggested a paper questionnaire might be distributed.

Cllr Lynn Suddards asked whether boards could be displayed at a local venue, such as St. Francis Church, for a day allowing residents to visit in their own time. Mark confirmed this could be arranged subject to arrangements with the Church.

Mark said although there had been problems with the Council’s email system at the beginning of the week, he has replied to everybody that had commented on the consultation portal.

When all of the consultation responses had been examined and any amendments made to the proposal, they would post details of comments that had been addressed by changes and the reasons that any comments could not be addressed.

A planning application would then be submitted when residents would have the opportunity to comment formally.

7            Close

Bob Shrubb closed the meeting thanking everybody for joining and asking that residents participate in the survey on the Council’s Consultation portal –

East Stour Park appeal

image of development

The developer of the proposed East Stour Park development at junction of Romney Marsh Road and north of, Norman Road has appealed the decision by Ashford Borough Council to refuse the application.

The Council’s planning committee voted to refuse the application against officer recommendations following representations from South Ashford Community and a local resident. The Ward Councillor also spoke against granting permission. The reasons given for refusal rested primarily on the site’s location in Ashford’s Green Corridor.

The developer has asked for the appeal to be considered at a hearing rather than by submitted representations, citing a complex mix of considerations and claiming that Ashford Borough Council no longer have a five year housing land supply.

Homeplus development amendments

A revised set of plans has been posted on the Ashford Borough Council planning website for the redevelopment of the Homeplus site.

A decision on the planning application was deferred by the Planning Committee when the application was considered on 17th June 2020: for Officers to seek clarification and scheme amendments as necessary from the applicant to deal with Improvements to the overall quality of design across the whole site based on Members’ comments on design issues.

The amendments to the scheme include a reduction by one storey of the Beaver Road block and changes to the roof line, which to an extent addresses comments by South Ashford Community Forum. Materials have been changed across the design and heights have been adjusted in other parts of the proposal.

The changes result in a reduction of seven in the number of flats proposed.

Addressing another comment made by SACF, the amended documents include an Energy Strategy that shows an improvement on Building Regulations maximum carbon emissions of 22% compared with 5% for the previous scheme.

A revised Financial Viability Assessment asserts that the developer would be unable to pay the S106 contributions requested by the Council (valued at £1.3m).

ABC Planning case ref: 19/01597/AS

Council Tax 2020/21

The main precepting authorities for residents of the Borough have announced their proposed precepts for the year commencing 6 April 2020 as shown in the table below for a Band D property:

Authority19/20% Rise£ Rise20/21
KCC £1,299.42 3.99%£51.84 £1,351.26
Total unparished £1,732.83 3.95%£68.37 £1,801.20

The total Council Tax for each property band is shown in the table below.

BandProportion Band D%
Band D
A6/967% £1,155.22 £1,200.80 £45.58£115.52£120.08£4.56
B7/978% £1,347.76 £1,400.93 £53.18£134.78£140.09£5.32
C8/989% £1,540.29 £1,601.07 £60.77£154.03£160.11£6.08
D9/9100% £1,732.83 £1,801.20 £68.37£173.28£180.12£6.84
E11/9122% £2,117.90 £2,201.47 £83.56£211.79£220.15£8.36
F13/9144% £2,502.98 £2,601.73 £98.76£250.30£260.17£9.88
G15/9167% £2,888.05 £3,002.00 £113.95£288.81£300.20£11.40
H18/9200% £3,465.66 £3,602.40 £136.74£346.57£360.24£13.67

Some authorities have yet to vote on their budgets.


East Stour Park decision

Riverside view of proposed development

The decision notice for the East Stour Park development has been published by Ashford Borough Council.

The reason given or refusal is:

The proposal would be contrary to Policies SP1 and ENV2 of the Ashford Local Plan (ALP) 2030, the Green Corridor Action Plan 2017 supporting the ALP and policies in the NPPF and would be harmful to interests of acknowledged planning importance for the following reasons;

  1. the application site is located within the designated Ashford Green Corridor and the proposed residential development is not compatible with, or ancillary to, the principal role and current use of the application site and would be harmful to the existing visual function of this part of the Green Corridor through the loss of an important undeveloped open space ‘buffer’ located between the existing built-up area to the west and the A2042 located to the east,
  2. as a consequence of (a) above, the proposal would result in a detrimental change to the landscape character and visual amenity of this part of the Green Corridor,
  3. the proposal would give rise to a detrimental change in the ability of the site to continue to function as a wide undeveloped corridor supporting varied wildlife habitat, wildlife connectivity and biodiversity,
  4. the proposal would result in unjustified residential development on land which is flood zone 3, and
  5. the site is not a brownfield site and the proposal would not provide overriding planning benefits sufficient to outweigh the significant harms identified above.

Arlington payphone removal.

Red telephone box

Ashford Borough Council have received notice that the payphone at No. 58 Arlington is one of five that BT intend to remove in addition to those publicised in June last year.

Ashford Borough Council will not adopt the payphone but there is an opportunity for a local community group to do so. BT would like to hear the view of the community on the proposal.

Please comment on this post – we will feed your comments back to ABC.

BT’s letter to ABC says:

We’re continually reviewing the demand for our payphones. Further to our letter of 28 June 2019 we’ve now identified an additional 5 public payphones that we’re proposing for removal under the 90 day consultation process and details of these payphones are attached. We’d welcome your feedback on whether the payphones in question are still needed. We greatly appreciate your help with this.

To ensure that the local community are fully informed, we have placed consultation notices on the relevant payphones, and a sample notice is enclosed. We have also included the date we posted these notices on
the payphones. The consultation period will close on 14 May 2020.

This consultation process gives your local communities the opportunity to adopt a traditional red ‘heritage’ phone box and make it an asset that local people can enjoy. It’s really simple to do and it costs just £1.00

Overall use of payphones has declined by over 90 per cent in the last decade and the need to provide payphones for use in emergency situations is diminishing all the time, with at least 98 per cent of the UK
having either 3G or 4G coverage. This is important because as long as there is network coverage, it’s now possible to call the emergency services, even when there is no credit or no coverage from your own mobile provider.

You may also want to consider Ofcom’s affordability report which found that most people do not view payphones as essential for most consumers in most circumstances

On the 14 March 2006 Ofcom published a statement following their 2005 review of universal service in the telecommunications market, which includes a requirement for payphone provision to meet reasonable
needs. Part of that statement amended our obligations with regard to the removal of payphone service: file/0021/34266/statement.pdf

As stated in Ofcom’ review,it is the responsibility of the local authority to initiate its own consultation process to canvas the views of the local community. They would normally expect these consultations to involve other public organisations such parish or community councils work within the terms of the Communications Act . This means that you must able to objectively justify your decisions guidance on the removal process can be viewed at:
and a summary is available at:

The guidance also details the appeals process we must follow in case of unreasonable objections.
If you wish to’object’, you will need to give your reasons, having reviewed all of the factors set out in Annex 1 of Ofcom’s guidance (see link above), and the information sent to you in our previous letter.

East Stour Park refused.

Riverside view of proposed development

Members of Ashford Borough Council’s Planning Committee, yesterday evening voted to Refuse the Planning Application for the East Stour Park Development.

After a local resident had spoken in objection to the development and the developer’s architect Guy Holloway had spoken in support, Chair of South Ashford Community Forum, Bob Shrubb, objected to the Development. He raised issues relating to:

  • The Sequential and Exception Test required to ensure that development is carried out in areas of lower flood risk and that the wider sustainability benefits to the community outweigh flood risk and that the proposed development would be safe,
  • The impact on the movement of wildlife through Ashford’s Green Corridor and
  • The site not being allocated for development in Ashford’s Local Plan although it had assessed through the land availability assessment process through which sites are allocated.

South Ashford Community Forum are pleased that a large majority of Members (15:1) chose to Refuse the application, but are aware that the option to appeal the decision is open to the developer.

The Community Forum believe that the reason for refusal (Green Corridor Policy ENV2) is sound and trust, if an appeal is submitted, that the Council are able to evidence the case to the inspector. We also believe that the validity of the developer’s Sequential and Exception Test should be independently reviewed.